I'm looking for an Executive Assistant to join my team part-time (20hrs per week).
We're a small, dynamic, fast-moving team of 8 trying our best to make inspiring and educational content that helps people do more of what matters to them. Our growth rate is similar to that of high-growth startups, and there's very little hierarchy to deal with when getting things done.
And to pre-empt a barrage of questions from fans - my previous EA has been promoted to a new Project Manager role within the business, and has started her own YouTube channel on top of being a medical student. Sadly she doesn’t have much time to continue with EA stuff 😭
1st Year Salary = £33k GBP annual pro-rata
What You'll Be Doing
- Managing my personal and business email inbox - triaging, replying to relevant stuff, flagging up urgent things that need my input. I get a lot of fan mail (#flex) and it would be good to have a system whereby we can reply to most reasonable enquiries. Would be aiming to get the inbox to zero at the end of each working day.
- Scheduling calendar events - ad-hoc meetings, weekly and monthly team meetings, podcast appearances, blocking out time for recurring personal stuff (exercise, writing, coaching etc).
- Podcast logistics - Emailing guests, booking guests, sorting logistics for studio booking etc.
- Team meetings (Monday mornings UK time) - weekly calendar invites to the team, preparing agendas, leading the meeting, taking minutes/actions and keeping track of progress on our various projects.
- Business dashboard - updating with relevant metrics (from relevant websites/team members) each week, to see how we’re doing in working towards the team goals.
- Managing invoices and payments for team members, coaches and other random bits.
- Helping categorise business expenses, forwarding receipts to accountant etc.
- Travel - Booking business and personal travel, including flights, transport, hotels, logistics etc.
- Personal stuff - grocery delivery, meal planning (I currently live off takeaways which is v bad), sending gifts and thank you cards to people etc.
- Lots of other random bits and bobs that I can’t think of off the top of my head right now 😢
- In the first few weeks of working together, we’d probably need check-in calls every 1-2 days to get a system down, and discuss how to reply to emails.
Perks of the Job
- Trajectory - You’ll be an early-stage team member in a multi-faceted online business with characteristics similar to high-growth startups. In just over 3 years for example, the YouTube channel has grown from zero to over 1.7 million subscribers, with reach and revenue significantly higher than many traditional businesses.
- Flexibility - You’ll mostly work from home at whatever hours suit you best.
- Impact - Your work will be seen by millions of people around the world, and hopefully impact them in a positive way.
- Adventure - You’ll be able to join travel opportunities and other fun things that come with working in a choose-your-own-adventure business.
- Ownership - If you’ve got fun or interesting ideas that align with the business goals, you’ll have free reign to make them happen without having to wade through red tape and middle-management.
- You’ve got 5+ years of experience in a similar role. This isn’t a position for someone who’s looking for their first job - we’re looking for someone who’s done this sort of thing before and is comfortable handling a large amount of responsibility from day 1.
- You need to be able to speak and write fluent English.
- You don't mind working evenings and weekends if the occasion calls for it. Hopefully however, we'd have our workflow sorted enough-in-advance that 'urgent' things shouldn't really be happening.
- You're comfortable figuring out and working with software like Notion, Airtable, Helpscout and other tools that we use. If you consider yourself a technophobe, this probably isn't the role for you 😀
The Ideal Applicant
If you don’t fit some of these but still think you’d be a great fit for the role, please explain your position in your application. I’m more than happy to be flexible for the perfect person.
- You’re based in the UK, and willing and able to travel to Cambridge at least once per week, when there's not a global pandemic. This would be ideal, but not a requirement. If you're the best person for the job, but you happen to be remote, that's cool too.
- You’re keen on working together for at least three years. I’m looking for someone who wants to play the long-game.
- You’ve seen / read / heard enough of my content to understand the content strategy, tone and style.
- You enjoy reading self-improvement books. If you think ‘I’d never read a book about happiness’, we’re probably not the right fit for one another :)
- You're good at figuring stuff out. You're willing and able to learn new skills by using Google and YouTube, and don't shy away from responsibility.
- You're happy to start on a part-time basis, but as the business grows, you'd be open to taking on more hours (or maybe even becoming full-time) if needed.
How to Apply
Please fill this Google Form. You'll be asked for:
- Your CV.
- A cover letter talking about why you'd be a great fit for the role, that includes how you fit each of the numbered points above. If you don't meet some of the points, please explain why you'd be a good fit regardless.
The deadline for applications is midnight (BST) on 30th May 2021.
The Application Process
- I'll shortlist the candidates based on the cover letter and CV.
- If you're shortlisted, you'll get an email from me. You might get this email before all the applications are in, if your application is very good.
- I'll interview the final few people in-person / over Zoom to finalise things.
Thanks, and hope to hear from you soon!